Software Obsolescence Policy

Software applications will be considered to be obsolete when they no longer run on the latest operating system released by a vendor that is currently adopted and supported by Information Technology (IT). The owner of the obsolete software application will have two years after IT announces its intent to upgrade to the latest operating system release, or eighteen months from its adoption (whichever is greater), to upgrade, replace, or retire the obsolete application.

At such time or after all obsolete applications have been upgraded, replaced, or retired, whichever comes first, IT may upgrade existing operating systems after providing notice to all users. All application owners will be responsible for user acceptance testing of their applications.

Additionally, software applications will be considered obsolete when they are no longer required for classes, business, or research. The appropriate person, designated by a department to be the software champion, should communicate when software is no longer needed to prevent unnecessary licensing and maintenance costs.

The scope of this policy is to cover only IT-supported computer laboratories. An IT-supported laboratory may be excluded from this policy on a case by case basis in agreement with the using department(s).